FUNDRAISING FOR MWF

We’re delighted that you want to fundraise for MWF and help with our life affirming work around the world. You can start from going through our fundraising toolkit and resources.

Keep it Safe and Legal

 

Running an 'in aid of' event for MWF

Make sure your event measures up

Don't let anything stand in the way of your event being a huge success. Take a bit of time to have a look through some of the practical things to consider, and contact our Supporter Care team if you have any questions.

Some useful information on organising your own event can be found on the Fundraising Regulator and Institute of Fundraising.

CASH HANDLING

When handling cash, ensure that you have plans in place to stay safe. When collecting / taking payments, make sure that the cash is secure by using a cash box with a lock or a sealed collection bucket. 

Wherever possible, have two people available to count or transport cash, and get it to the bank as soon as possible after the event. Choose busy and well-lit routes if you need to transport the cash and try to conceal it – don’t carry it in a MWF bucket. If you are ever confronted by someone demanding the cash, just hand over the money and do not put up a fight. This should then be reported to the police as soon as possible.

COLLECTIONS

Public collections take place in a public space. Public collections are governed by strict legal requirements and must be licensed by the Local Authority. Before you approach your local authority for a licence, please contact our Supporter Care team. We can provide collection materials, and confirm that we don’t already have a MWF-organised collection or another supporter applying to collect at the same location. Some popular premises for public collections may require you to arrange public liability insurance. It’s worth checking with your contact beforehand.

Private collections take place on private premises and do not need the permission of the local authority. If you're organising a private collection, for example inside a train station or at a supermarket, you need the permission of the owner of the premises.

House to House and Business to Business collections can also only be carried out under a licence. Due to increasing levels of concern and distrust from the public around these types of collections, MWF asks that supporters do not carry out house to house or business to business collections on our behalf. We would be happy to discuss alternative fundraising ideas with you – just give our Supporter Care team a call. 

CONTRACTORS AND SUPPLIERS

If you use external suppliers for equipment or services, make sure you use a reputable company. Ask to see a copy of their Public Liability Insurance and risk assessment in advance. If anything looks unsafe on the day, stop the activity immediately.

DATA PROTECTION

Make sure any electronic or paper record you keep about people involved in a fundraising event complies with data protection law. As a rule of thumb, don't keep information about people any longer than you have to, and don't share information or data about someone without their permission.

EVENT AND PUBLIC ENTERTAINMENT LICENSES

If your event involves live or recorded music, showing of a film or performance of a play, an indoor sporting event, or any entertainment of a similar nature, you may need a licence.

You can check whether your event will require a public entertainment or alcohol licence on the Local Government’s website. Your event venue may already hold a licence, but if not, you will need to apply for a ‘Temporary Events Notice’ (TEN) via your local authority.

FIRST AID

You may need to have first aid provision at your event. This will depend on how many people are involved, the type of activity they are doing, and what first aid facilities are already available at the venue. 

If you think you might need first aid support, check with an organisation that will be able to advise you further and can also provide first aid support for your event.

FOOD STANDARDS

This is vitally important. Please take great care when handling food and work to basic rules for safe preparation, storage, display and cooking.

The Food Standards Agency provides guidelines for preparing, handling and cooking food. This section of their website is useful for people organising charity and community events involving food. If you are using a caterer, you will need to ensure that they have a food hygiene certificate and public liability insurance. Further information can be found from your local authority.

HEALTH & SAFETY

Follow the professional advice of equipment manufacturers and staff supervising any facilities. Events need to be adequately risk-assessed to find, reduce and control the risk to all those taking part and members of the public who may be attending. It is best practice to complete a risk assessment form to show that you have considered and mitigated any potential risks around your event, but it is not a legal requirement unless the organiser is an employer. 

MWF cannot accept liability for any loss, damage or injury suffered by yourself or anyone else as a result of taking part in a fundraising event organised in aid of MWF.

Help for how to complete a risk assessment can be found at the Health and Safety Executive

In addition to health and safety issues, please consider possible risks to MWF's reputation. If you are using third parties please check these are reputable organisations. If the nature of your event may be considered controversial by some, contact our Supporter Care team for advice on whether there could be any problems.

INSURANCE

By organising your own fundraising event in aid of MWF, you are responsible for taking adequate steps to make sure that the event poses no risk to others. Check that any buildings or equipment that you hire are covered. Insurance is often included in the hire fee but not always.

You may need to consider arranging public liability cover for some events, which will protect you against claims made by third parties for injury or property damage as a result of negligence. In most cases, for public and/or hazardous events, you may need public liability cover in place. For private events this may not be necessary. Please seek advice if you are unsure.

PUBLIC MATERIALS

Please ensure that all materials promoting your event specify that it is ‘in aid of’ MWF. 

The easiest way to do this is to create posters, flyers etc through our team. All materials sourced through us carry our logo and include our charity numbers.

RAFFLES & PRIZE DRAWS

There are strict legal requirements about the organisation of raffles and prize draws. More information about these rules can be found at the Gambling Commission

As a rule, if you are planning a raffle or other game of chance as part of an event, and tickets will only be sold at that event, you would not require a licence for this. If, however, you wish to sell tickets in advance, or to people not attending the event, this would require a licence, or an alternative such as a prize draw. It is not possible for supporters to use MWF’s raffle licence, and only a non-commercial organisation can apply for a raffle licence: this would be via your local authority if you qualify.

Please check with MWF's Supporter Care team before you plan your raffle. We'll be able to help you make sure you've thought of everything.

SAFEGUARDING

If there are children at your event, you should ensure that they have permission to take part and have someone to look after them. Adults looking after children should have carried out appropriate checks. See the Government's Disclosure and Barring Service (DBS) information for more guidance. 

You’ve done the hard work in raising the money so now make sure it gets to us! It’s super simple and there’s lots of ways to send in your sponsorship money so just pick the one that is best for you.

I WANT TO FUNDRAISE FOR MWF. HOW DO I GET INVOLVED?

We’re over the moon you want to fundraise for us. Your amazing efforts really will help us to make sure that no one faces calamity alone. There are so many ways you can get involved – why not take a look at our events for some inspiration? If you’re not sure what’s right for you, then drop us a line and we’ll be in touch to help you find the fundraising activity that’s perfect for you.

I’M NOT SURE WHAT EVENT IS RIGHT FOR ME. HOW DO I FIND OUT?

We have so many different events available – there really is something for everyone. Just take a look at all our events to get some inspiration or get in touch.

WHAT KIND OF EVENTS CAN I TAKE PART IN FOR MWF?

We have all sorts of events for you to take part in. There are physical challenges like runs, hikes and swims. Or for you social types why not organise a coffee morning, a night in with friends, or golf with the guys? There’s even networking and corporate events like our famous luncheons and charity gala. Everything you need to know is on our events pages, or get in touch.

CAN I HOLD MY OWN EVENT FOR MWF?

Of course. If you're looking at holding your own active event such as a walk, a run or a cycling challenge, all you need to do is head to the specific events page for that category. You’ll be able to join Team MWF for your challenge, and we’ll even send you a fabulous pack from us crammed with fundraising tips and training information.

If you're doing your own thing, be it climbing in a bath of beans, holding a quiz night or masterminding a charity auction, we've got lots of really helpful information in Your Event.

I HAVE A SPECIFIC QUESTION ABOUT AN EVENT. WHERE CAN I GET THE ANSWER?

On many of our pages we'll give you a specific telephone number and contact form so you can find out all the answers to your questions. Alternatively get in touch and we’ll put you in touch with the right person.

I WANT TO SET UP AN ONLINE FUNDRAISING PAGE, HOW CAN I DO THIS?

You can set up a personalised online donation page with JustGiving or MuslimGiving. They offer a really easy way for people to sponsor you and add messages of support to spur you on when the training gets tough.

And when you select your local Minhaj Welfare Foundation as your chosen charity, all income is transferred directly to us. So all you have to do is share your page on Facebook and Twitter to get the word out to all your friends and family.

ARE YOU FUNDRAISING ON FACEBOOK?

Thank you! We don’t see individual fundraising activity on Facebook, if you choose this route to boost your fundraising please get in touch to let us know, you can email us or send us a private message through Facebook.

I NEED POSTERS AND INVITATIONS TO PROMOTE MY EVENT. WHERE CAN I GET THEM FROM?

We’ve got nearly a thousand professionally-designed posters, flyers, invitations and ticket templates – one for every kind of fundraising event! Simply get in touch , share your favourite design and your details, then we'll send it as a PDF to your inbox. The best thing is, we do all this completely free.

HOW WILL YOU USE THE FUNDS I'VE RAISED?

Your money will help us to provide a variety of services that help make sure no one has to through a calamity alone. We rely on fundraisers for 99% of our support so you really are very important. If you’d like more detail on how we raise and spend our money, get in touch.